The best receipt scanners can handle documents that are bigger than the standard letter or legal sized paper. They also allow you to scan to multiple locations, including dedicated file folders, email, fax, cloud storage, and USB memory storage. Still, there are various options available—ranging from scanners with high resolution for enhanced images and text to compact models for traveling professionals, to scanners with a suite of software features.
Whatever your business needs are, here are the best receipt scanners to consider. Alongside this, there are also some useful receipt-related applications to help you in your day-to-day business activities.
This is the first on our list because it is the overall best. The Brother DS-940DW scanner size is fair as it measures just 12.6 x 2.5 x 1.8 inches and weighs 1.5 pounds, making it the perfect size to slip into a laptop bag or backpack. It comes with a single-pass duplex scanning and speed of up to 16 pages per minute (ppm). You can use it to handle order forms and sales receipts in no time. You can also scan receipts up to 72 inches in length at 600dpi—great for warranty and returns paperwork.
In addition to the size and speed, it comes with a built-in battery. The scanner includes a USB 3.0 cable for a hardwired connection when necessary. You can scan documents to specific file locations, email, and even microSD memory cards with the included reader slot. The receipt scanner is also compatible with Windows, macOS-, and Linux-based computers, ensuring that you have a stable connection.
This scanner is one of the best mobile scanners available. The Brother DS-640 measures in at 11.8 x 2.2 x 1.4 inches and weigh just over 1 pound. It scans up to 16ppm in both color and black-and-white and can scan to file locations, email, or cloud storage services. The USB 3.0 cable that comes with it connects the scanner to your Windows, macOS-, or Linux-based computer for file transfers and power.
One of the notable features is the 1200dpi resolution, which allows you to scan receipts up to 72 inches long, warranty and contract paperwork, and even business and ID cards while retaining excellence and clarity. Also, the software suite comes with programs that allow you to make minor edits like text and color optimization and convert scanned images into editable Microsoft Word documents. This receipt scanner is also Energy Star-certified, so be rest assured that it won’t drain your laptop battery.
Epson WorkForce ES-50
This scanner is very portable with a lightweight, and it is another excellent option for traveling professionals. It can scan single pages within 5.5 seconds and up to 10ppm. The scanner handles contracts, receipts, and other documents easily. It also uses a USB 3.0 cable to connect to your laptop. You can also scan documents to specific file locations or cloud storage services like Dropbox, iCloud, and Google Drive. The receipt scanner comes with software that allows you to adjust the image quality, improve text and colors, and automatically remove blank pages from documents. This scanner is also made of recyclable materials and has a sleep mode feature to save energy.
Raven Pro Document Scanner
The Raven Pro Document Scanner can scan up to 60ppm and has a 100-sheet automatic feeder and built-in anti-jam technology. The 8-inch touchscreen enables you to change a resolution anytime. You can also select single or duplex scanning, scan in color, greyscale, or black-and-white, and choose a location to scan your document. You can even name and organize documents on the scanner. One exciting feature of this scanner is the built-in Wi-Fi and Ethernet connectivity, which allows you to scan receipts to fax, email, USB memory storage, or cloud storage services without a computer.
With the Raven cloud storage service, you can also edit documents and search for files by title and keyword. Plus, exceptional features like the editing software, and text recognition and enhancement for a crystal clear copy—even for handwritten notes. Very unique from other receipt scanners, as it measures just 12.4 x 8.2 x 7 inches.
Fujitsu ScanSnap S1300i
This is one of the best desktop receipt scanners. Even though it is a desk scanner, it is very portable, with 15.8 x 7.8 x 5.8 inches. It has a 10-sheet automatic document feeder that can handle receipts and other paperwork up to 34 inches long. It also scans in color, greyscale, and black-and-white up to 12ppm. The single-pass duplex scanning enables you to send two-sided documents to specific file locations, email, cloud services, or USB memory storage devices. You can even convert scanned images into editable and searchable PDF, Word, and Excel files.
Furthermore, this one has a 600 dpi optical resolution for a clear text and accurate colors, amongst other receipt scanners. It also uses both an AC wall adapter and a USB cable connecting to your Windows or macOS laptop for power. It doesn’t drain your laptop battery too.
The Brother DS-720D scanner comes complete with an entire suite of software to organize necessary paperwork and reachable. It includes Brother’s proprietary BR-Receipts program. This program converts your scanned images into searchable and editable PDF, Word, and Excel documents. It also includes Presto! Bizcard and Pagemanager database software, which creates folders for your records.
Also, with single-pass duplex scanning, you can scan with an excellent resolution for clear images. There are also carrier sheets included for smaller receipts, ID cards, and business cards. All you need to do is connect the scanner to your Windows or macOS laptop via the USB cable for file transfers and power.
Other receipt scanners on this list do not necessarily have some reserved specifications, but this is designed for macOS and iOS devices. The Doxie Q scanner has a collapsible, eight-page automatic document feeder for scanning multiple pages at a time in either. The manual feed slot can also review single pages within seconds. With built-in Wi-Fi, you can scan documents and receipts to cloud storage services, file locations, or USB memory storage without needing a computer.
Also, a built-in SD card slot can scan and save images and documents for editing. Another fantastic feature is that this receipt scanner comes with a rechargeable battery that gives you up to 1,000 scans per charge (almost 2.5 hours of continuous use on a single charge). It also lets you sync all of your devices to quickly scan files on your laptop, tablet, or smartphone. In addition to that, the compact scanner comes with a convenient travel case to protect it from damage.
The Brother ADS-2200 scanner handles large stacks of receipts in very little time. The 50-sheet automatic feeder also allows you to scan multiple sheets at a time.If you deal with sales receipts so much, this scanner can help you handle documents up to 196 inches long. The included software suite allows you to scan images and documents to dedicated file locations, email, mobile devices, and USB memory storage.
Also, one of its features is the automatic background and blank page removal and image de-skewing for clear image and text placement. All you have to do is connect the scanner to your Windows, Linux, or macOS computer via the USB for file transfer. We have discussed hardware receipt scanners that are suitable for day-to-day business activities. Now, let us discuss receipt scanner apps.
Receipt Scanner Apps
Some are compatible with both iOS and Android, while some are only suitable for one.
Expensify is a cloud-based app for both iOS and Android. It’s a receipt management tool that allows you to connect with Expensify tools for expense detailing. You can use the camera of your smartphone to take a photo of the receipt, and the app will automatically pull out the charges. From there, you can associate the charge with an expense report.Remember that the receipt scanner is sometimes unable to capture the details of your receipt perfectly. Also, always double-check the expenses to make sure the receipt charges are added correctly.
Receipts by Wave
Receipts by Wave is another receipt tracking app that can be used by small businesses to stay on top of their receipts. It syncs with their cloud-based expense reporting software that can be accessed both on mobile and from your computer. One good thing about this tool is that you can use it for free. This feature makes it the ideal option for small businesses and freelancers just starting. You can also sync your data with the Wave Accounting app to stay on top of your spending. You can also export the data to various accounting tools, such as QuickBooks and Excel, when necessary.
If you want to share your expenses with a team of people or have your manager review your costs, this app is for you. The mobile app is available for iOS and Android users, and your scans are synced across devices. All you need to do is snap a photo of your receipt. Then it will recognize the text and gather the details of your receipt. From there, you can create expense reports and even itemized lists.
The Shoeboxed app allows you to scan receipts and keep track of your expenses. You can also specify which expenses are deductible — making it the ideal tool for tax time.Create expense reports directly within the app and send them to your colleagues or tax preparer right from your phone. It is that simple and easy.
If you deal with susceptible customer data, such as medical information, this app is best for you. With Veryfi Core, you can automate data entry of receipts and expenses. It also automates tax coding or categorization.Your data can be accessed from anywhere and improves collaboration as you can interact with your team from anywhere.
Immediately you finish scanning your receipts into Smart Receipts; you can create customizable PDF and other forms of the report. It also comes with 20 different default data types (e.g., dates, price, receipt categories, payment methods, and more). Another unique feature of Smart Receipts is its white labeling services. With these services, you can create a customized expense reporting app for your users or customers.
Vupoint is unique amongst other receipt scanners, but it is not an app. One of the best features of this scanner is its 2-in-1 capability and portability. It can serve as a desktop scanner, and also a detachable wand you can use to scan. This wand is very portable, and you can take with you on the go, and it even comes with its carrying case. Although you can’t connect to cloud services, it does have a micro SD card, you can save your receipts and make it accessible when needed.
With this app, you can manage your expenses without much effort. All you have to do is save your receipts with just two steps. First, take a picture of your receipt. Second, submit the receipt and save it to your phone. The app handles processing your receipt and filing it in the expense report you have already set up. After everything, your reports are sent to your chosen email address if you have multiple email addresses.
On our list, this is the last receipt scanner that is also very unique. It comes with a built-in OCR capacity. This means that your receipt text will show up transcribed and imported. Save your receipts as PDFs or JPEGs and then attach them to your expense reports when ready. Also, Clear Scanner syncs with Google Drive, Evernote, and Dropbox, so whatever expense report software you’re using, you can trust the integration ability of Clear Scanner.
Receipt scanners and apps help you go paperless and declutter your office space. As a businessperson, you will be involved in a lot of paperwork. So, to save you the stress, get any of the receipt scanners or the apps. Apart from the reduction in paperwork, these receipt scanners increase the authenticity of your business. Purchase them on any online shop or in any store within your locale. Also, download any of the apps as an added advantage for productivity.