Having an office full of workers isn’t enough if there is no collaboration basis. For quite a good number of companies, quality collaboration efforts are becoming more difficult because of remote teams and the speed which the global workforce is growing with. Companies that support ongoing collaboration stand a chance of gaining an enviable competitive edge over other companies that relegate collaboration.
Also, an increase in remote workers, and the decentralization of businesses in general has increased the need for collaboration.
However, effective collaboration is diversified and elaborate. It depends majorly on the tool or software used. These tools not only enhance communication but build collaboration. Both within the office environ and beyond.
In this article, we will discuss essential collaboration tools that support conference calls, project planning, and video chatting.
This is the most popular video conferencing platform available. It has held this title since launching in 2004. Video conferencing allows you get a physical glimpse of workers. It also creates an engaging collaborative environment for all. Unless all your employees and co-workers can be in the same room, video conferencing is the best way to enhance good collaboration.
While there are other options to choose from, GoToMeeting provides high definition video conferencing. This is impressive enough for big companies. It also comes with industry-leading security features and user-friendly administrative capacities that makes it easy to manage meetings. All these benefits are available to those attending through their smartphones, and other mobile devices.
This app fits perfectly for project management. Even the best project managers rely on Asana. No collaborative effort succeeds without effective project management. In fact, maximum collaboration can be achieved with this app as it comes with juicy features, and simplicity.
Every project can be assigned numerous tasks, which contains information about comments, due dates, notes, responsibilities, subtasks, and tagging. Additionally, all of this can be accessed through a web browser or smartphone.
This is also a project management software that excels at helping teams work together more efficiently. Imagine how much collaboration a company can achieve by using this software alone. This software system gives managers, teams, and clients a central space to visualize work. It also helps to assign roles, share files, discuss matters, monitor progress, and get work done.
It is packed with a rich collection of tools and settings including one-on-one chats, group chats, private discussion topics, announcements, @mention, emojis, inline comments, file sharing, file proofing, and more.
In addition, a company using ProofHub won’t have to worry about important work-related emails resting in the inbox. Instead, they can bring everyone in one place to work together on projects, communicate and collaborate smartly using just one app.
Furthermore, you can sign up for it’s free trial that has all features and integrations included. It also has core project management features like Kanban board, time tracking, Gantt chart, and custom reports. Look
Recently, company’s websites are seeing the need for forms. These forms are used for different reasons, including generating leads, payments, soliciting feedback, conducting customer surveys, accepting job applications, registering guests for an upcoming event, taking reservations, and more.
This software is the go-to solution for companies that know the importance of form creation. The drag-and-drop form builder lets you create customized forms in minutes. JotForm even makes it easy to edit PDFs, a task that can otherwise pause the progress of any collaborative project.
This is another software that enhances collaboration by providing a central network for storing relevant information about numerous projects. Intranet software has always been a common platform for project managers. Because intranets are sometimes difficult to use.
Also, Igloo enables organizations to move beyond the traditional intranet to a digital workplace. A destination that brings people and resources together to solve critical business challenges — and cultivate a strong corporate culture. The main aim of this software is to enhance collaboration amongst workers. That way, you can accelerate your business growth.
In addition, Microsoft Azure is the hosting platform for Igloo. So you can benefit from their security policies, privacy, compliance, and performance.
Furthermore, this popular software offers the standard intranet fare for effective collaboration. They include blogs, sharing files, newsfeeds, social networks, tasks, team calendars, and wikis.
What really sets Igloo apart from other intranet platforms is the amount of customization it supports. The wide majority of customizable features are accessible through a simple drag-and-drop interface. No need to bother your IT team every time you want to make a change. This level of customization also lends itself to effortless integration. Which will make Igloo work nicely with many of the other platforms your teams rely on to do their best work.
Amongst other project management apps that enhance collaboration, this one stands out. There are numerous reasons so many companies depend on ProWorkflow for their project management needs. One is the fact that this platform can accommodate companies of any size. Whether you are an independent contractor or you employ thousands of people, ProWorkflow gives the best features to meet your project management needs. This makes it a valuable platform for companies that want to scale up in the near future. And those that want to build strong collaboration amongst the workers.
ProWorkflow’s other major strength lies in its effective integration with accounting platforms, like FreshBooks, KashFlow, QuickBooks Desktop, QuickBooks Online, Xero, and more. This actually makes it easier to manage a team that includes independent contractors.
This is also an easy-to-use AI team chat tool. This app improves team collaboration by ensuring that communication is organized and transparent. Chanty has an assortment of pretty features that are simple and intuitive. For example, it offers Teambook, which is basically one home for all the content you share, and Conversation actions where you can rename conversations or pin messages.
Also, it has a few new features, such as the ability to integrate with third-party apps, make calls and receive voice messages, include workflow with threads, and AI (artificial intelligence). It has affordable plans that ranges from free to $4 per month.
This is another project management app that houses companies in more than 130 different countries. It integrates multiple communication channels and operational systems into one secure platform that can be accessed through a desktop or mobile device.
However, do not let the word “app” fool you either. It is a powerful platform for collaboration. Beekeeper can track more than 100 data points, showing you trends across your workforce. And also produces actionable insights you can use to improve your team’s efforts. It also has the ability to connect with well over 750 cloud applications. Also, this app makes it easy to integrate or even construct your own customized solutions and make them available to remote workers. Even if your company is centered on enterprise systems, there is no reason justifiable why you cannot leverage the benefits of a remote workforce.
This is one of the best productivity apps for remote workers. Users can text, chat, and video call each other while working on projects. Simply put, it is a video, text and audio chat tool. This app is widely used by established small business owners, major enterprises and newbie startups alike. Within Slack, users can set up different channels that other users can have access to. You can even invite temporary workers (like freelancers or contractors) to join in the conversation. There is also a free version of Slack you can try without obligation. There is a paid version as well that works at two levels ($6.67 per user, per month and $12.50 per user, per month).
Even though it is not the powerhouse of Microsoft office, G Suite is a great option for small businesses that do not want to invest in more Microsoft products but still need to communicate and build collaboration. Google Docs, Sheets, Drive, Calendar and email as well as Hangouts (for chatting via text or video) are powerful productivity and collaboration tools. It is free and easily accessible.
This collaboration tool is not so popular like some of its competitors. But it is valuable because it offers unique functionality that is good for SMBs with international clients and partners. With UberConference, users can host conference calls without a required PIN and without internet access. You can use this service use for free with up to 10 users at a time. There’s also a $10 per-month, per-user subscription that offers more robust functionality (like custom call-in numbers).
This collaboration tool is suitable for file syncing among a large workforce that does not involve all using the same software. Rates begin at $10 a month for each terabyte of space. The minimalist design is easy to use. It also allows teams to access and share information together, review items, leave notes and stay organized. With Dropbox, you are sure to get the level of collaboration you want between your workers.
If your business is using the Microsoft Office Suite, then taking advantage of OneNote is not a bad idea for collaboration. OneNote users can sync their notes across several devices. You can also share notes, and limit permissions on different notebooks. You can even do some mild project management, all using OneNote. Additionally, since it’s a Microsoft product, it is fully compatible with the rest of the suite (including Excel).
Zoom is the go-to application for video conferencing. The number of users it has gotten since the Covid-19 pandemic is overwhelming. This application is very user-friendly with simple controls that doesn’t require a steep learning curve. Free options are available for those with small teams, but conference call times are limited. Paid options are low-cost with unlimited call times and can become a part of your daily team meetups. Zoom surpasses the popularity of Skype for video work calls. It is a tested and trusted collaboration tool for businesses and start-up companies.
This collaboration tool brings different persons on digital design projects together. Throughout the design process, team members can meet up and share progress through InVision. It tracks feedback from team members by providing remote access to a whiteboard tool. The whiteboard feature allows you to share plans in real-time. It also allows you to give design presentations to other members of the team.
Trello is also one of the best project management tools available for remote collaboration. You can customize your Trello boards to meet your specific team needs. You can either create a board for a multi-person project or create a board for each department within your company. For instance, project boards could be Blog Planning and Project Launches or Customer Service Team and Marketing Staff. Within this platform, you can also assign tasks and monitor progress. Trello works as a virtual to-do list and keeps everyone on track for reaching company goals.
Google Drive and Docs
Google Drive is one important resource for working on projects together remotely. If you have a large amount of shareable content, then Google Drive makes it easy to keep everyone in the loop by sharing file access. Also, Google Drive is simple to use and accessible from anywhere. It is a great collaboration tool. Google even allows an offline mode that gives access to files when you’re not connected. Google Drive also provides seamlessly unlimited storage capacity. Users control access to files and share with team members who need to edit within Google Docs.
Dashlane is a must-have app for remote workers who need to collaborate with team members. Storing passwords on an Excel spreadsheet no longer guarantees safe for team projects. Dashlane acts as a password manager and allows you to save and share details to make it convenient and safe for your team members to gain access to the tools they need. Dashlane provides both free and paid versions of the service, depending on how much storage needed.
Hiring the best people can be a good way to beat your rivals but you can also turn your collaboration into a competitive edge. However, the ability to bring these number of people together to achieve a common goal is where the issue lies. Hiring the best is no longer enough, you need them to work together. Collaboration is the best way to compete with your rivals. And the easiest way to use this competitive edge is by using the collaboration tools mentioned above.
Connect your workers, and team members. That’s the only way you can achieve a common goal with ease.